GRE PTA Unapproved Minutes
March 19, 2008
Call to Order:
Lora Sattler called the meeting to order at 7:00 pm. There were 14 members present.
Principal’s Report
Lora Sattler read a statement from Annette Zambrano, stating the following dates for the next school year.
Spring Break March 30-April 6, 2009
Silent Auction April 10, 2009
Carnival May 1, 2009
Mary Lloyd also announced that 6th grade Outdoor Lab will be held March 23 -27, 2009
Minutes and Correspondence:
The February 27 meeting minutes were reviewed. Shannon Arnold’s first name was corrected. Missy Stipp moved to approve the minutes as amended and Janice Kaufman seconded.
Treasurer’s Report:
Mary Lloyd gave a report. As of March 19, 2008 there is $11,205.55 remaining for ExCEL and $11,012.42 for general budget items.
Budget Requests
Destination Imagination
Seven third graders have made it to the state competition and are requesting an additional $115 for the entry fee, in addition to the $250 already budgeted. Those present discussed that such requests have been denied in the past, due to budget constraints and the lack of breadth in the numbers of children this benefits. After much discussion, this request was denied.
Outdoor Lab
The 52 sixth graders will “split” Outdoor Lab with Leawood Elementary this year. GRE offered to pay the fees up front and will be reimbursed by Leawood. As such, the sixth grade is asking for an additional $185 to front the cost. This will appear as a deficit or “temporary loan” until we are reimbursed. Janice Kaufman moved and Missy Stipp seconded to approve. The motion carried.
Field Day
An invoice to purchase $460.24 for Field Day ribbons was denied by those present.
Columbine After Prom
GRE PTA received a request for a contribution for the Columbine High School after prom event. In the past we have contributed $100. Missy Stipp moved and Tammy Simons seconded to contribute $100 to the fund. The motion carried.
6th Grade Continuation
Mary Lloyd read a request from Tracey Tiedman for $200 for the sixth grade continuation reception, which was approved by the group. In addition, Tamra Van Norstrand moved and Missy Stipp seconded to add Sixth Grade Continuation as a line item to the budget. The motion carried.
COMMITTEE REPORTS
Mother Son Event
Marlo Butler gave a report
119 moms and a total of 252 people attended this year’s event. $989 was received, with $1,077 in expenditures. Marlo reported that there was a lot of positive feedback.
Carnival
Valerie Sturm gave a report.
Valerie made a plea for volunteers, as only six sign up sheets have been turned in. She also announced there may be a different inflatable out front this year, but it will be an additional $75.
Food Court
Janice Kaufman gave a report.
Janice announced that cotton candy may be an issue this year, as her best price thus far is $1.79 per bag. She may buy it and resell, instead of making it this year. She also got the contact information from Marlo Butler’s connection for candy purchase.
Science Fair
Lora Sattler read the schedule from Anne Reese.
April 23 Project Registration Due
April 28 Projects Due
April 29 Judging, Viewing & Spaghetti Dinner
April 30 Classroom Viewing and Award Ceremony
Lori Mateer has offered to chair the Spaghetti Dinner. Lora Sattler made a plea for servers that evening.
Retirement Party
The retirement party honoring Tom Sweetland, Winnie Stine, Sue Larsen, and Jim George will be held May 27 at the Clubhouse.
Senior Breakfast
Linda Cole is chairing this event, which will be held on May 21, from 9 – 10:30 am in the Cafeteria. Approximately 80 invitations will be going out. The bears will be replaced with Raccoons wearing t-shirts from the area high schools.
Clothing Sale
Missy Stipp reported that the Clothing Sale will be held on September 19-20, 2008.
Silent Auction 2009
Tamra Van Norstrand gave a report.
The Silent Auction will be held on Friday, April 10, 2009 at the Riverfront. Tamra will hold the first committee meeting sometime in April, 2008. She is also looking for many volunteers to help with the success of the event.
Wellness Committee
Mary Englick gave a report.
Mary reported that another family has donated one month of wipes. She has also received donations from realtors and 1st Bank. These donations will all be acknowledged in the April Raccoon Tales. Katie Sheehan will be helping Mary with the committee.
Mary was also advised to use her allocated budget for the remainder of the school year.
NEW BUSINESS
Gunther Toody’s Night Recap
GRE had 275 people participate, and total sales were $2,443.337. The proceeds for the 5th grade jazz program were $488.67. The fall Gunther Toody’s Night will tentatively be scheduled for Thursday, August 21.
Nomination Committee
Missy Stipp announced the following nominees for the 2008-2009 PTA Executive Board:
President: Mary Lloyd
President Elect: Tom Stipp
1st Vice President: Valerie Sturm
2nd Vice President: Marnie O’Connor
3rd Vice President: Annette Zambrano
Treasurer: Kristen Colonell
Secretary: OPEN
Parliamentarian: Evvy Purdy
Elections will be held at the April PTA meeting.
2008-2009 Committee Chairs
The following Committee Chair positions need to be filled for next year:
Parent Enrichment
Spaghetti Dinner
Yearbook
Reflections- Co-chair needed
Silent Auction Co-chair
Continuation
Back to School
Edukit
These committees MAY need a chair for next year:
Hand in Hand
Hospitality
Science Fair
SCRIP – current chairs may be returning
Talent Show- current chair may be returning
Upcoming Dates:
Carnival – April 18: Volunteers are needed
Science Fair – April 28-30
Senior Breakfast – May 21
Book Fair – May 22
Retirement Party – May 27
Talent Show – May 28
OTHER BUSINESS
Mary Lloyd made a plea to those storing items in the PTA shed. In the interest of organization and to avoid confusion, please clearly label any all containers and help coordinate all containers in the shed.
Valerie Sturm, Tamra VanNorstrand, and Katie Sheehan won the door prizes.
The meeting adjourned at 8:19 pm.
